It's crucial to have a file destruction process in place that complies with your business practices and criteria.
The legislation requires that all companies keep appropriate disposal procedures for all records that contain your customer's and employee's personal information.
How to Produce a Document Destruction Policy and Procedure
1. Business Practices and Standards- Guarding your company starts by knowing the regulatory principles that govern your business. Find out more about the regulations that regulate your business record destruction policies.
2. Pick a Document Destruction Method-
On-Site Shredding Services: Many businesses require that personal files are destroyed on websites. It's possible to discover reputable companies offering this service in your area by looking in the telephone book. You can find the best document destruction providers in Perth via the web.
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Off-Site Shredding Services: There are lots of off-site shredding companies that will visit your organization and pick up the files which have to be shredded. They'll also offer you a certification that demonstrates that the files were destroyed correctly.
3. Create a Document Destruction Log – If your business is ever requested to deliver a document that's been destroyed and you're not able to give evidence of this record's destruction, then you'll be fined. Safeguard your business by documenting the date that files containing personal information are ruined.
4. Document Your Coverage and Process- Write down the record destruction system which you've made for your business. Distribute this information to all of your employees. To ensure appropriate execution, review the policies and processes along with your workers every six months.